Document Management

Electronic document management systems are centralized data management systems designed to store, index and allow secure access to documents in an electronic format. Through our integrated document management systems partners like DocuWare and SharePoint we deliver flexible solutions that can be customized to your workflow.

Business processes as simple as storage and retrieval of information can be improved by moving to a qualified document management system. The ability to retrieve a document with the click of a mouse can significantly enhance your office efficiency. If you have business processes that need to be automated, an electronic document management system can provide that capability.

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Document Management Systems have many benefits, including the ability to:

Streamline Workflow

Automate the flow of information through your business processes.  Scanned documents can be automatically routed to specific users or locations for processing or approval.  Using electronic forms, documents like invoices can also go directly into your document management system as they are printing or after they are digitally signed.  This reduces the time lag between departments and virtually eliminates lost documents.

Enable Collaboration

Everyone that needs access to paper or digital information will be able to find it instantly whether they are in the office, working from a remote office or in the field.  Sharing documents in a document management system will open up new levels of collaboration.  Where it makes sense you can even provide access for your customers or vendors to access their documents.

Create a Disaster Recovery Strategy

What would happen if your business suffered a flood, fire or other natural disaster?  With all of your critical information stored in a document management system and backed up off site you can rest assured that your business could continue.  Document management is an important and often overlooked component of any Data Backup and Disaster Recovery strategy.

Enhance Security

Paper based files cannot be password protected.  Scanned documents in a document management system are protected by passwords.  You can decide which users can access which documents.  The system also keeps a log of the documents a user has viewed.

Ensure Regulatory Compliance

Many federal, state and local regulations mandate the privacy and security of personal information.  Most businesses have some level of medical information on their employees and financial information on their clients.  Document management helps you create a secure repository to protect this information.

To learn more about how our integrated document management system can help you, please contact us today.