Managing Print Costs Whitepapers

10 Ways HP MFPs Save You Time and Money and Help Protect Your Information

Time

1. Spend less time managing devices IT departments spend 15% of their time on printerrelated issues. Consolidation results in fewer hardcopy devices to manage and a smaller inventory of supplies and spare parts to maintain. Plus, network integration makes MFPs easier and less expensive to support than their standalone counterparts.

2. Reduce time spent walking from device to device By combining printing, copying, faxing, scanning and digital sending (scan to email, folder, etc.) in a single device, MFPs give information workers network access to all the capabilities they need to effectively and efficiently handle digital and paper documents.

3. Experience fewer network bottlenecks Where some competitive devices force you to accept performance/print-quality tradeoffs, HP LaserJet and Color LaserJet MFPs feature advanced processing and imaging technology, ensuring you of consistently high-quality output at full engine speeds and realworld performance that often surpasses competing products boasting faster engine specifications. This is because, generally, HP LaserJet and Color LaserJet MFPs and printers are designed to offer their best output quality at full engine speed. Many competing devices slow down considerably in best print quality mode due to issues like formatter bottlenecks or employing solid-ink technology.

Achieving The CXO 's Agenda: Bottom-Line Benefits of the Optimized Imaging Infrastructure

EXECUTIVE SUMMARY
Many companies searching for areas where they can show operational improvements while also cutting costs have turned their focus to their imaging and printing infrastructure. A new set of tools, technologies, and processes – combined with more networked environments – has given companies the means to optimize their imaging operations.
Remote management of imaging assets now enables companies to centralize key functions, improve their ability to respond to changing business priorities, and ultimately reduce the cost of support and maintenance. Improved reporting capabilities have helped companies optimize their mix of imaging assets and streamline their imaging investments. Companies also have shown that core business processes can be made more efficient by improving the way documents are integrated into traditional workflows. Overall, the companies implementing these measures achieved direct cost savings of between 8% and 41%, with the greatest savings a result of reduced spending on hardcopy devices, reduced IT support costs, and lowered consumables spending.

Assessing and Benchmarking Document Costs: Developing a Future Document Strategy

The proliferation of output devices such as printers, copiers, fax machines, and scanners has significantly contributed to the dramatic increase in document output volume and cost over the years. While the majority of today’s organizations acknowledge the potential savings from better document management, many still lack the understanding and expertise to address the problem.continue reading...

Assessing the Imaging and Printing Environment

These days, IT operations are under a microscope like never before. The pressure is on to run compliant, cost-effective operations that maximize productivity and minimize costs. At the same time, decreased operational costs and proven returns on investments have become baseline requirements.

Balanced Deployment at Work

Recent IDC research suggests that “a large site with 1,000 plus employees is paying $200 plus per employee in direct hardcopy costs alone.”* So, not surprisingly Gartner research reveals a new trend in the way organizations think about managing their printing and imaging environments. “By YE05, 60 percent of all enterprises will have begun an enterprise wide effort to optimize document output fleet spending through changes to their purchasing and asset management policies.”** The same research suggests that there are significant savings to be had by those who turn their thinking into action, “Through YE08, enterprises that actively manage their document output fleets will be able to save between 10 percent and 30 percent of their recurrent spending.”

Capella Technologies MIPA PIN Data Sheet

Fast, flexible and easy to use, HP LaserJet MFP devices have revolutionized the way that businesses of all sizes communicate. Still, the very versatility of these machines presents businesses with a number of challenges.

Case Study: Muratec Building a “Best in Class” Website.

Capture1 The Situation

Muratec is one of the leading manufacturers of printers, fax machines and copiers. During the 1990s, the client made a critical strategic decision: since stores like Offi ce Depot and Staples were eating into margins and driving down prices, they decided to withdraw from the retail channel and focus on direct sales. They needed a robust, comprehensive website to support this decision.

The Solution
RSW identifi ed the key success factors:

- Benchmarking
- Clarity
- Process
- Coordination

RSW built a site that would accommodate the needs of both customers and a third-party sales force. To ensure that the site was the “best in the industry,” we analyzed competitor sites using over 20 different benchmarks, and made sure that the Muratec site met or exceeded the top performer in each category.

Data Capture in Transportation and Logistics

Capture MANUFACTURING INSIGHTS OPINION

Manufacturer supply chains are becoming longer and more complex and have real challenges getting timely and accurate information to the right place at the right time. These globally distributed supply chains present the largest challenge to the transportation and logistics organizations whose efforts to make operational and execution processes more efficient and effective are regularly hampered by late, inaccurate, and incomplete data caused in large part by the inefficient transfer of logistics data through the use of manual forms and input to capture that data.

Although the use of digital capture devices appears slightly more mature in the transportation and logistics part of the supply chain, there is still the view that substantial improvements can be made in the business process. While nearly 80% of logistics functions still use paper forms and 52% of the data is input manually, more worrisome is that one-fifth of the data captured manually is not entered at all. This leaves only 28% of the data being entered either with a digital scanning process or through the use of a digital pen. Certainly, this lack of automation is contributing significantly to the poor level of data accuracy and corresponding shipping errors within transportation and logistics.

The benefits of moving to digital capture of transportation process data are significant. Respondents identified improvements in their ability to store/retrieve information, improved process efficiency and lower costs, improved data accuracy and timeliness, as well as a more robust form of signature capture for regulatory compliance. This last point is significant as we are seeing a lot of interest in governance, risk, and compliance (GRC) in the supply chain in general and in logistics specifically. Management of trade and customs compliance, anticounterfeiting, and supply risk management are all increasingly dependent upon accurate transportation process data to function seamlessly. It is the view of Manufacturing Insights that automated, digital capture of logistics data is a critical foundational capability to effectively manage GRC and a distributed global supply network.

Data Capture in Transportation and Logistics

Capture MANUFACTURING INSIGHTS OPINION
Manufacturer supply chains are becoming longer and more complex and have real challenges getting timely and accurate information to the right place at the right time. These globally distributed supply chains present the largest challenge to the transportation and logistics organizations whose efforts to make operational and execution processes more efficient and effective are regularly hampered by late, inaccurate, and incomplete data caused in large part by the inefficient transfer of logistics data through the use of manual forms and input to capture that data.

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Managing Print Costs Whitepapers