OKI Data Americas Introduces Desktop Capture Solution to Manage Electronic Workflow Direct From MFP to Document Management Systems

Mount Laurel, N.J. (November 2009) – OKI Data Americas, which markets its products under the OKI® Printing Solutions brand, today introduces Desktop Capture Solution, which helps businesses seamlessly convert paper to electronic documents, with the ability to scan directly into Microsoft® Office SharePoint® and other document management systems.  Compatible with OKI Printing Solutions’ full line of color and monochrome multifunction products (MFPs), Desktop Capture Solution eliminates the need for additional imports and uploads that are necessary with most competitive solutions.  The solution immediately increases workflow efficiency and employee productivity and reduces the costs of current business processes.

Highlights of Desktop Capture Solution:

  • Desktop Capture Solution combines PaperPort® Professional 12 from Nuance® and PGI™ document management drivers with a full line of OKI Printing Solutions MFPs, to scan paper documents directly into Microsoft® Office SharePoint®.
  • The solution’s unparalleled integration capability is powered by a connector that provides simple and seamless integration with current document management systems, eliminating cumbersome imports and uploads that are necessary with most competitive solutions.
  • OKI Printing Solutions’ MFPs become more productive with Desktop Capture Solution, which delivers superior scanning results and enables efficient PDF-based workflow directly from the MFP to the business’ current document management system.

A focus on cost control along with a need to make information more accessible has led more industries to employ content management solutions.[i]  According to Gartner, basic content services (BCS) is one of the top 10 technology trends impacting information infrastructure in 2009 and 2010. Gartner stated, "BCS will become a common element of the workplace, enabling companies to improve productivity by reducing the time employees spend filing and looking for documents."[ii]

“We are seeing a common shift toward electronic document management across all business segments, because it inherently makes current workflow processes more efficient and less costly,” said Carl Taylor, Director of Marketing at OKI Data Americas. “Desktop Capture Solution makes the transition from paper processes effortless, while making information more accessible within an organization, and ultimately, drastically reducing the complexity and time it takes employees to perform everyday business functions.”

Desktop Capture Solution unlocks the information stored in paper documents by easily converting scanned documents into text files that can be edited, copied and pasted into e-mail or scanned directly into new word processing or spreadsheet files.  Combining award-winning PaperPort® Professional 12 from Nuance® and unique PGI™ document management drivers, Desktop Capture Solution delivers the following process-improving features when used with OKI Printing Solutions’ full line of color and monochrome MFPs:

  • OCR (Optical Character Recognition) feature lets users index all scanned documents with unsurpassed accuracy, ensuring high quality search results.
  • Scanner Enhancement Technology (SET) gives users the freedom to auto-straighten, auto-crop, auto-rotate and auto-enhance documents with the push of a button to achieve excellent output results on a majority of documents.
  • Unique “split desktop” design displays thumbnail views of individual pages alongside full document thumbnails, enabling simple document assembly and stacking.
  • Integrated real-time routing provides Quick-Launch authentication, real-time metadata entry and direct document upload directly from PaperPort® Professional 12, making routing paper documents to Microsoft® Office SharePoint® quick and easy.
  • Superior scanning flexibility converts color files to sizes up to eight times smaller than regularly scanned PDF documents, enabling users to work more efficiently with PDF documents.

Desktop Capture Solution is available now exclusively through OKI Printing Solutions’ authorized Solution Providers and Dealers in North and South America.

All OKI Printing Solutions’ products and services are built on parent company OKI Data Corporation’s history of leadership and innovation in color printing.  It is based on

printing technologies advanced by OKI Data Corporation, such as digital LED technology and Single Pass Color™. This technology allows OKI Data Americas to manufacture products that require fewer moving parts for increased reliability. 

OKI Printing Solutions products are backed by comprehensive support from authorized OKI Printing Solutions Solution Providers and Dealers.  In addition, the company provides live, toll-free[iii] technical support 24 hours a day, 7 days a week, 365 days a year, with agents based in North America.

OKI Printing Solutions is dedicated to being environmentally-conscious and supporting our customers' increasing focus on the environment.  In support of those efforts, we offer customized printing solutions and multifunctional products that help our customers reduce their impact on the environment and increase operational efficiency.

About OKI Data Americas, Inc.

OKI Data Americas Inc., headquartered in Mount Laurel, N.J., and a subsidiary of OKI Data Corporation of Japan, markets PC peripheral equipment and customized document management solutions under the OKI Printing Solutions brand, including digital color and monochrome printers, color and monochrome multifunction products, serial impact dot matrix printers, thermal label printers and POS printers, as well as a full line of options, accessories and consumables.  OKI Data Americas takes a consultative approach to supporting every customer’s needs and delivering individualized print solutions that optimize business performance. The company’s innovative technology is backed by Tokyo-based parent company Oki Electric Industry Co., Ltd., a world leader in information processing systems, telecommunications and electronics; and an approximately $5.7 billion multinational corporation according to its FY 2008 financial reporting. Keeping its customers’ needs top of mind, OKI Data Americas is ISO 9001:2000 certified and offers a selection of ENERGY STAR(r) certified products. As an extension of the company’s dedication to its customers, OKI Data Americas created the Color Me OKI philanthropic program to support the fight against breast and colorectal cancers and the people courageously battling those diseases.

This article was originally posted on Bertl.