The Best Office Technology for Automotive Dealerships

How Can Altek Help Automotive Dealerships?

An Automotive Dealership’s main goal is profit. The focus for most dealerships is two-fold, both Sales and Service. Both the sales and service process include many steps, and involves other departments like parts and admin, and required documentation, both at the dealerships level and the state and federal level. At Altek, we can help with everything from the initial contact from your BDC to the 200,000 mile service.


One of the first ways we can help dealerships is with their printing. Altek offers all the equipment that you may need in your Dealership. Whether you want every salesperson to have a printer at their desk, or have an MFP networked to all of their work stations, we can do that and with the right equipment. Your Finance Managers may need a higher volume printer in addition to their Dot Matrix, and we help with that. Altek offers everything in office equipment from being able to scan and copy licenses to installing an entire print shop in your dealership to handle all of your marketing.

Managed Print Services

Most dealerships make copies of licenses when a customer first comes in for a test drive or make copies of insurance and registration for initial services. These pages add up, and most dealerships aren’t watching them. Our Managed Print Service allows your dealership to monitor and track where your toner costs are being attributed to and adjust accordingly. If your sales department is using 20 times the paper that your parts department is using, do they really need the same machines? We look at what each page is costing you to print and adjust and reposition your machines accordingly to save you the most money. We also automatically send you toner as you begin to run low. Once you start getting low, we get an alert right away and send you the toner. This eliminates the need to tie up both storage and money on keeping an inventory of toner.

Document Management

One of the best solutions we have is Altek’s Document Management. Electronic Cloud-Based Document Management allows dealerships to store all of their data in a secure cloud network and eliminate the need to file every deal and repair order for seven years in a filing cabinet that complies with SOX. Eliminate the need to have stacks of filing cabinets and go paperless. Lets be honest though, going paperless really isn’t enough for most dealerships. With Altek’s Document Management, you can take advantage of Smart Indexing. Smart Indexing learns your forms and allows you to find any forms with a simple search of whatever criteria you want. Sales no longer has to worry about getting the paperwork to admin with nothing missing, Finance never has to worry about going and pulling a deal for any reason, and service never has to go to sales to find out if a customer has a warranty. With Altek’s Document Management, your Service Manager can have permission to search by customer name, VIN number, or any other fields you may want. They can type in any field and see every page that the customer signed when they purchased the vehicle. Streamlining work flows allows Dealerships to work more efficiently and allows Finance to spin more deals Service to get more work order in a day, and all your departments to work more efficiently.

At Altek, one of the best things we have is experience. Our backgrounds allow us to be able to work with your organization and help you improve. Automotive Dealerships are focused more on profits than ever before, and we can help you by both cutting costs by using your technology right and by increasing profits by streamlining workflows and allowing your employees to be more productive.

If you would like a free consultation or want to talk to one of our Specialists, Contact us directly here.

architecture firm

The Best Office Technology for Architecture Firms

Architecture firms make money by providing clients with a design that the client has a vision of. They are working directly with them to construct or renovate and manage their client’s expectations. Architecture firms are always watching their material costs, focusing on being under budget and ahead of schedule, and continually tracking the progress of projects that they are currently

Read More »
Why Going Paperless Isn’t Enough for Organizations

Why Going Paperless Isn’t Enough for Organizations

Going Paperless Isn’t Enough Making the transition from paper documents to electronic document storage is an important first step in streamlining operations and saving resources. eFiling is a great place to start since it helps satisfy the endless demand for greater online access. eFiling alone, however, typically falls short of expectations and does not achieve one of the most pressing

Read More »
How can I prepare my business for disaster?

How can I prepare my business for disaster?

If your house was on fire what would you save? I grew up with 5 firefighters in my extended family. I remembered talking about house fires so often and what our plan was that I thought it was something that would happen every couple years. In fact, when our house did catch on fire the night after Halloween when I

Read More »
Using Paperless Office Supplies

5 Advantages of Paperless Office Accounting

When your organization conducts any kind of business process, such as manufacturing or distributing products, these business processes generate delivery notices, invoices and purchase orders that must be funneled through your accounting department. If you aren’t currently using a type of paperless office software, that means there is a large amount of time and money being wasted on handling paper.

Read More »
DeskGuru - Document Management and Accounts Payable

Document Management and Accounts Payable

In our last blog post we spoke about what a Document Management system was and how it could help. Today, we are focusing on how a Document Management system can aid in streamlining your accounts payable processes. The Accounts Payable (AP) department operations revolve around optimizing the working capital of an organization and managing volumes of paperwork relating to the

Read More »
Docuware-LifeSaver-What is Document Management (DMS) and How Can It Help My Business

What is Document Management (DMS) and How Can It Help My Business

Document Management, often referred to as Document Management Systems, is the use of the latest computer software and systems to manage, store, track, and file electronic documents and images of paper-based information captured through scanning. Document Management is how your organization can store, manage, file, and recall all of your forms electronically. Document Management isn’t anything new and, due to

Read More »

No Comments Yet.

Leave a comment