No Contact, No Problem

Uninterrupted Workflow with Full Security 

Work Smarter, Not Harder

Are you still working remote or adapting to limited contact? Yea, us too. The good news, this change doesn’t have to interrupt your processes. In fact, you can work more efficiently than ever before! Altek specializes in identifying, creating, and deploying the digital workflow. There’s no better time than now.

Let Us Show You How

Join our brief 30-min webinar on Jan. 21st where we will discuss eSignatures, also known as “digital signatures”. We’ll uncover how it streamlines the modern office, saves you money, and creates an additional layer of security for your business by ensuring your documents are signed by a verified Trust Service Provider.

The document is sent directly from the workflow to an external Trust Service Provider for advanced or qualified signing. Once the identity has been verified and the document signed, it is automatically sent back to DocuWare.

1. Integrate external signature providers such as Validated ID or DocuSign seamlessly into a DocuWare workflow. Documents are automatically transferred between DocuWare and the Trust Service Provider, and employees are notified when a document is available for signing.
2. Collect the electronic signatures for a document from all relevant employees right from one workflow.
3. Select advanced or qualified security levels for the signature according to your requirements.
4. Store the certificates for a signature centrally with the external service provider so that they can be retrieved at any time.
5. Save the document with the signature in an audit-proof manner in the archive.

DocuWare

Inundated with paperwork? Empower your workforce by streamlining offers, orders, delivery notes, and invoices all in one place! Secure digital storage of your documentation integrated with the power of automation.

Comprehensive Solution

Centralize records. Smooth processes. Ensure privacy.

WORKFORCE – CASE STUDY

Century Fence increased employee productivity and profitability my “going mobile” with mobile document management software. The aim was a reduction in the time spent on clerical tasks. Field Superintendents for Century Fence spend much of their time outside of the office, and establishing access to project documents from anywhere and at any time proves to be a boost to productivity since superintendents are not slowed down when they were not in the office. What’s more, digital collaboration between departments and motivates every employee to contribute their best work resulting in improved profitability.

A growing company, Century Fence wanted to reduce dependence on paper-based files, speed up workflows and ensure records were searchable and transparent. The solution needed the flexibility to integrate with their ERP and accounting programs. It also needed to offer easy management of documents such as: quotes, cost breakdowns, bills of material, contracts, insurance certifications, site plans, work orders, change orders, and correspondence between multiple people.

The company chose DocuWare because of its flexibility, mobile app, and ability to sync with their ERP system. The company rolled out the software at all three locations simultaneously during a staged rollout. Within weeks the necessary documents were automated and Field Superintendents, with tablets, were able to access the information they needed seamlessly and easily. All the company’s fencing installations are performed by sub-contractors, so it is crucial for Superintendents to be onsite with quick access to project files at this time. Every member of the team can easily add and access project documents, whether they are in the office or onsite.

A Superintendent’s time spent on cost approvals has been reduced from 4 hours to 30 minutes per week. Digitizing accounting process has allowed the accounting department to operate more efficiently, eliminating the hassle, costs and time of physically sending documents back and forth between three offices.

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