No Contact, No Problem
Uninterrupted Workflow with Full Security
Work Smarter, Not Harder
Are you still working remote or adapting to limited contact? Yea, us too. The good news, this change doesn’t have to interrupt your processes. In fact, you can work more efficiently than ever before! Altek specializes in identifying, creating, and deploying the digital workflow. There’s no better time than now.
Let Us Show You How
Join our brief 30-min webinar on Jan. 21st where we will discuss eSignatures, also known as “digital signatures”. We’ll uncover how it streamlines the modern office, saves you money, and creates an additional layer of security for your business by ensuring your documents are signed by a verified Trust Service Provider.
The document is sent directly from the workflow to an external Trust Service Provider for advanced or qualified signing. Once the identity has been verified and the document signed, it is automatically sent back to DocuWare.
- Integrate external signature providers such as Validated ID or DocuSign seamlessly into a DocuWare workflow. Documents are automatically transferred between DocuWare and the Trust Service Provider, and employees are notified when a document is available for signing.
- Collect the electronic signatures for a document from all relevant employees right from one workflow.
- Select advanced or qualified security levels for the signature according to your requirements.
- Store the certificates for a signature centrally with the external service provider so that they can be retrieved at any time.
- Save the document with the signature in an audit-proof manner in the archive.
Inundated with paperwork? Empower your workforce by streamlining offers, orders, delivery notes, and invoices all in one place! Secure digital storage of your documentation integrated with the power of automation.
All security levels
DocuWare handles all three security levels for electronic signatures: simple, advanced and qualified.
Any use case
The flexibility of DocuWare enables electronic signatures to be used in travel expenses, contracts and more.
Cloud and Signature services is hosted in Microsoft Azure; only requires an internet connection.
Electronic signatures through a smartphone; legally acceptable through the regulation eIDA
Find Immediate Benefit Within Your Workflow
Get Rid of Paper.
Get a Handle on File Shares.
Embrace the Cloud.
INTEGRATE. COLLABORATE. STREAMLINE.
Let’s work better – together.
Centralize records. Smooth processes. Ensure privacy.
WORKFORCE – CASE STUDY
Century Fence increased employee productivity and profitability my “going mobile” with mobile document management software. The aim was a reduction in the time spent on clerical tasks. Field Superintendents for Century Fence spend much of their time outside of the office, and establishing access to project documents from anywhere and at any time proves to be a boost to productivity since superintendents are not slowed down when they were not in the office. What’s more, digital collaboration between departments and motivates every employee to contribute their best work resulting in improved profitability.
A growing company, Century Fence wanted to reduce dependence on paper-based files, speed up workflows and ensure records were searchable and transparent. The solution needed the flexibility to integrate with their ERP and accounting programs. It also needed to offer easy management of documents such as: quotes, cost breakdowns, bills of material, contracts, insurance certifications, site plans, work orders, change orders, and correspondence between multiple people.
The company chose DocuWare because of its flexibility, mobile app, and ability to sync with their ERP system. The company rolled out the software at all three locations simultaneously during a staged rollout. Within weeks the necessary documents were automated and Field Superintendents, with tablets, were able to access the information they needed seamlessly and easily. All the company’s fencing installations are performed by sub-contractors, so it is crucial for Superintendents to be onsite with quick access to project files at this time. Every member of the team can easily add and access project documents, whether they are in the office or onsite.
A Superintendent’s time spent on cost approvals has been reduced from 4 hours to 30 minutes per week. Digitizing accounting process has allowed the accounting department to operate more efficiently, eliminating the hassle, costs and time of physically sending documents back and forth between three offices.
More Effective Field Employees
Effortlessly and securely open new accounts, update requests, capture information, and collaborate within your organization, no matter where your team is located.
Streamlined Account and Customer Onboarding
Every company must land and retain customers. Paperless communication and ease of process will improve workflows and increase customer satisfaction.
Improved Customer Experience
Flexibility and portability will improve time-sensitive material and properly resolve requests, which will enhance your organization’s perception and boost engagement.
Automating processes, implementing remote access, and boosting client convenience will be all improve the workflow and performance of your business. Guarantee your operational performance.
Want a Personalized Webinar?
We offer free consultations to ensure you are maximizing your productivity workflow and network security. We provide Document Management, Managed IT, Print Solutions, Voice over IP (VoIP), and Business Applications. Our Specialists can put together a strategic plan that is impactful and cost-effective. Altek can analyze your current infrastructure and office technology to create a plan that aligns with your company’s needs while staying within a monthly budget.
We know, it’s a lot of information! Allow us to help you make an informed decision.